SaluteMyJob - Privacy Policy

This privacy and cookies policy sets out how SaluteMyJob (Company number 8117441) uses and protects any information that you give us when you use this website, our e-recruitment portal and our other services.

SaluteMyJob is committed to protecting the privacy of our candidates, clients and users of our website. We will ensure that the information you submit to us via our website or through our office is only used for the purposes set out in this policy.

Please read the information in this policy carefully.


This privacy policy applies only to the actions of SaluteMyJob Ltd and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites or additional course specific websites.

Links to other websites

This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.



SaluteMyJob is a social enterprise providing advisory, managed recruitment and training services to employers and employment support to transitioning and former Service men and women.  We collect the personal data from the following groups of people to allow us to undertake our business:

  • Prospective and placed candidates;

  • Prospective candidates for training courses

  • Prospective and live client contacts (including referee contacts provided by candidates);

  • Supplier contacts to support our services;

  • Employees, consultants and contractors.

We are able to process your data if we have a legal basis for doing so.  We will rely on (1) your consent to send direct marketing messages about services other than our recruitment services, (2) that the processing is necessary for the performance of a contract with you, or (3) that we have a legitimate interest in processing your personal data.

We collect information about you to carry out our core business and ancillary activities.




When you register for job alerts, upload CVs and cover letters, fill in application forms and enter fields on our website and within the e-recruitment portal, including at the time of registration or applying for jobs / courses the data we collect may include as applicable:

  • Name and job title

  • Contact information including email addresses and phone numbers

  • Demographic information such as postcode,  Ethnicity and Employment status preferences and interests

  • For some programmes, we may collect socio economic data for the purposes of IOC analysis.

  • Other information relevant to customer surveys and/or offers

  • Information that you (and/or others on your behalf) upload into the portal, or provide to us via telephone and email including curriculum vitae and other relevant documentation

  • Information provided by you (and/or others on your behalf), and also information that is about you and obtained from others, during the job application process (for example information and feedback from interviews, tests and assessments, and other employment related administration)

  • To fulfill our client obligations we may also request and hold copies of documentation showing your legal right to work in the UK, proof of address and copies of certifications/qualifications

  • Your marketing preferences

  • Your subscriptions to our marketing services such as job alerts

Personal data requested may also contain “special category data” as defined in the GDPR and this may include racial or ethnic origin, sexual orientation and health (ie. whether you are registered disabled). You can decide whether you wish to share this information with us. Not sharing this information does not prevent you from registering or using our services.


We collect information about you necessary for us and employers to match you against any opportunities that they have.

In addition, we sometimes use the anonymous personal data (ie. with all personal identifiers removed) for the purposes of research, industry trend reporting and for our own planning purposes and future developments.


Examples of how we might obtain your personal data include:

  • You (an application form, registration forms, CV, Cover letter)

  • Online job sites such as Indeed, CTP

  • Other candidates

  • Social media such as LinkedIn or Facebook

  • Conversations on the phone or video conferencing (which may be recorded)


The processing of your personal information may include:

  • Collecting and storing your personal data, whether in manual or electronic files

  • Notifying you of potential roles or opportunities

  • Assessing and reviewing your suitability for job roles and training courses now and in the future

  • To support you through your search for employment by sharing your CV on a semi-anonymous basis (i.e. your name will be excluded) with potential clients and recruitment partners.

  • Engaging you for a role with us or with our Clients, including any related administration

  • Collating market or sector specific information and providing the same to our Clients

  • Sending information to third parties with whom we have or intend to enter into arrangements which are related to our Recruitment and Training Services

  • Providing information to regulatory authorities or statutory bodies, and our legal or other professional advisers

  • To market our Recruitment and Training Services

  • Retaining a record of our dealings

  • Establishing quality, training and compliance with our obligations and best practice

  • For the purposes of backing up information on our computer systems

  • From time to time, we may also use your information to contact you for market research purposes.

  • To allow you to use certain features of our website and use the e-recruitment portal; and where your application is successful, to carry out our obligations arising from any client contractual requirements


We shall not share your personal information unless we are entitled to do so. The categories of persons with whom we may share your personal information include:

  • Individuals, hirers and other third parties, necessary for the provision of our Recruitment Services

  • IBM for access to their SkillsBuild platform, to process and administer your application for our training courses, by sharing your name and email address.

  • SHL for access to the CCAT (Commercial Cyber Aptitude Test) to process and administer your application for our training courses, by sharing your name and email address.

  • For Penetration Test 2023 Applicants - University of Bath and IOC for the purposes of analysis.  Please see Click Start Data Privacy Policy.

  • Any regulatory authority or statutory body pursuant to a request for information or any legal obligation which applies to us

Parties who process data on our behalf include:

  • Our e-recruitment portal, owned & hosted by Infinite

  • Our e-recruitment portal, owned by SMJ and hosted by HotLizard

  • The Skillsbuild Learning portal, owned & hosted by IBM

  • SHL who administer the CCAT assessment that we use.

  • Other Assessment providers as necessary.

  • Legal and professional advisers


As noted above, our e-recruitment portal tool is owned and hosted by a third party supplier, Infinite.

Please see Infinite_Talent_Acquisition_Products_Privacy_Policy for further details.

Please see

Please see and for further details.

You acknowledge and agree that by using our e-recruitment portal and submitting your personal data and information, we may collect and process your personal data and information (including where necessary sensitive personal data such as ethnicity or disability status) for the purposes set out above.


We will store your data only for as long as necessary. What’s more, we conduct regular data-cleansing and updating exercises to make sure the information we have is relevant and accurate (personal information, CVs and cover letters etc).

Employer/client related personal details: For the length of our relationship with you plus 6 years (Limitation Act (1980) in case the case where there may be a dispute. Some information may be required to be retained longer due to legal obligations (eg. HRMC).



We may collect your personal data in the course of our dealings and this may include the following:

  • Your contact information, which may include your full name, job role, contact telephone number and email

  • Your statements and opinions about candidates and/or other personnel e.g. a reference

  • Information relating to our relationship with you or the party for whom you work including records of any meetings or discussions

  • Your marketing preferences


We may obtain your personal data from the following sources (this list is not exhaustive):

  • You, including where you have provided us with your contact details or other information for the purposes of using our Recruitment Services

  • Staff or other representatives of the organisation you represent

  • Candidates

  • Marketing databases

  • Social media

  • The public domain

  • Conversations, with you or others, on the telephone or video conferencing (which may be recorded) or in meetings

  • Notes following a conversation, with you or others, or meetings you attend


We will process your personal data in the context of our dealings with the third party for whom you work and as part of our Recruitment Services. Processing may include:

  • Collecting and storing your personal data, whether in manual or electronic files

  • Using the data to communicate with you

  • Sending information to third parties with whom we have or intend to enter into arrangements which are related to our Recruitment Services

  • Actions necessary to further any obligation on us pursuant to a contract between ourselves and the third party you work for

  • Collating market or sector specific information and providing the same to our clients

  • Providing information to regulatory authorities or statutory bodies and our legal or other professional advisers

  • Retaining records of our dealings with you and the organisation whom you represent

  • Establishing quality, training and compliance with our obligations and best practice


Our site uses cookies. A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

At SaluteMyJob we use cookies to:

  • Provide insights regarding our website users and our sites’ performance, such as page views, conversion rates, device information, visitor IP addresses and referral sites.

  • Partner with third party publishers, advertising networks and service providers to manage our ads on other sites. Our third party partners may set cookies on your device or browser to gather information about your activities on our website and other sites you visit, in order to provide you with SaluteMyJob ads. For example, if you visit SaluteMyJob and also use a social media platform, you may see a SaluteMyJob ad in your social media newsfeed or timeline.

You can choose not to accept these but if you do not accept these some of the features of our website and e-recruitment portal may not be available.


You can set your browser to not accept cookies, but this may limit your ability to use our services.

You can also opt out of receiving interest-based ads from certain ad networks, please go to the Network Advertising Initiative website (opens in a new window - please note that we're not responsible for the content of external websites).

Do not track (DNT) is a feature offered by some browsers, with some newer browsers offering it as default. If you enable it, it sends a signal to websites to request that your browsing isn't tracked, for example by third party ad or social networks, or analytic companies.

At present no industry-wide uniform standard has been agreed and adopted to determine how DNT requests should be managed, so our website doesn’t currently respond to DNT requests. Until that standard is established, we'll continue to review DNT and other new technologies, but won't respond to DNT requests.


We use the information you provide to make automated decisions solely in the capacity of delivering you content based on your stated preferences. Personal data may be matched against vacancies to provide relevance to you in the form of job alerts. However you may change your preferences to amend what content or vacancies are filtered.

No judgements or decisions are made of an individual’s suitability for a particular role solely as a result of any automated processing that may take place.


The legal basis for processing under GDPR is outlined below:

  • Candidate personal data held by us

  • Contractual necessity (Article 6(1)(b)), legitimate interest (Article 6(1)(f)) and consent Article 6(1)(a)

  • Client or employer related personal details held by us

  • Contractual necessity (Article 6(1)(b)), legal obligation (Article 6(1)(c) and legitimate interest (Article 6(1)(f))


On occasion we may process your data on the basis of consent (such as special category data), or the sending of promotional or marketing material not related to job opportunities or where there is a facility to link to your Social network.


It may be necessary for us to process your data in order to fulfil a contract with you such as sending your CV and details to an employer for a particular role you have applied for or are interested in.

In the case of a Client or Supplier we may need to process your personal data for the purpose of fulfilling out contractual obligation with regards to the service or product delivery.


We may also process your data when it is in our legitimate interest to do so and the processing does not impact on any of your data protection rights. Our legitimate interests include:

  • ensuring the security and integrity of our services and ensuring that our systems such as websites and apps work properly;

  • selling and supplying services to our clients;

  • protecting clients, employees and other individuals (including yourself) and maintaining their safety, health and welfare;

  • the promotion, marketing and advertising our products and services;

  • sending promotional communications tailored to your preferences from our clients in relation to your career;

  • understanding our client’s and your behaviour, activities, preferences, and needs to deliver a better quality and custom experience;

  • improving existing products and services and developing new products and services;

  • the handling client and your contacts, queries, complaints or disputes; and

  • fulfilling our duties to our clients, yourself, colleagues, shareholders and other stakeholders.

You have the right to object to the processing of your data under legitimate interest should you feel that such legal basis is not warranted or feel that it overrides any of the rights that you may have.


You can at any time:

  • Request a copy of the personal data we hold on you

  • Request that we restrict the processing of your personal data

  • Request that your personal data is erased

  • Request that inaccurate or incomplete data is updated

  • Opt-out of direct marketing such as our job alerts or newsletter

The length of time we hold candidate data:

  • Once your application has been submitted, we will hold your information until such time as the application process is complete unless you withdraw your application and ask us to delete your information.

  • Once the application process is complete, we are not able to delete your information and, regardless of the outcome of your application, we will hold your information for a minimum of 12 months for legal and regulatory purposes.

  • Statistical data will not be deleted but will be held anonymously.

The length of time we hold subscriber data:

  • If you have subscribed to our job alerts, newsletter or blog we will ask you to opt-in again after 12 months.

Please be aware that this policy may change from time to time and any changes will appear here. Please do read this policy fully before using our portal and submitting your information. 

If you have any questions about this privacy policy, how we use your information or the other policies referred to, please contact our Data Controller on


You may contact us for any of the described purposes above. Our main address is:

Hartham Park



SN13 0RP

You can contact us by post at the above address, or by via email at or by telephone on 01249 691416

If you wish to make a complaint about the way in which your data has been processed in the first instance please contact . This doesn’t prevent you from also contacting the Information Commissioner's Office.


SaluteMyJob may change this policy from time to time by updating this page. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website and through email (if we have your consent).

This policy is effective from 07 April  2023.